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Utilising space in the office

Did you know the average cost of workplace absence is £554 per employee per sick day? An employee in the UK is absent on average 4.3 days of the year! One way to reduce absenteeism and up performance is to rethink your office space. 

Creating an effect environment for your employees is fundamental

A small, cluttered office can effect productivity levels and create a bad impression to clients or prospects that walk through the door. As office spaces become smaller due to the economy and real estate prices, effective office planning is about utilising the space you have to accommodate the needs and wants of your business. Organisations and employees are not getting the most out of their workplaces. With out-of-date designs and no thought on desk occupancy, alternatives must be implemented for a happy workspace. 

Steps to utilising your space


  • Purge the clutter: there are probably stacks of files and papers that you have had for years and are not relevant anymore, shred these. Reduce storage spaces by using units that are taller than wide. There may even be unused pieces of furniture taking up space, such as small round tables dotted around, ready for you to trip over. 
  • Lighting: Natural light enhances productivity. Even though darker colours and low lighting looks stylish and chic, for an office environment it can make a room appear smaller. Brighter lights keep employees focused. 
  • Separate zones: do not worry, if you have a smaller space, it is still possible to segment the office. For example, one zone could have comfy furniture to create a break out and collaboration space. Another space can be the area where the individual is working in a quiet setting with just a computer and any other essentials. Dividing a smaller office into these two, key zones, allows the employee to get away from their screen in a more casual environment. 
  • Go digital: using cloud based IT systems can eliminate storage facilities, which is great for the environment as you turn into a paperless office. 

Activity Based Working

Implementing activity based working ensures that spaces are designed for a variety of different work settings that are suited to your employees, dependant on the task they are undertaking to improve business performance:

  • Individual work at a desk
  • Individual work away from a desk
  • Collaboration
  • Private telephone calls
  • Break out spaces
  • Informal meetings

See UK Workspace in action with our Vileda case study. We consolidated their office space, reduced property overhead, introduced modern working practices and provided a fabulous working environment for staff. For more information talk to us today and see how we can utilise your space for the better. Call us on 0844 463 9701 or email us at enquiries@ukworkspace.co.uk.


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